Information for Members

This Area provides information about joining the British Aikido Federation (B.A.F) along with access to Aikido resources such as B.A.F organisation and governance, club management resources, Aikido coaching, Technical Information, Grading information for registered members etc.

Membership Fees

   Seniors:  £35

 Students and Concessionary:  £25

    Juniors (up to 18 years):  £15

    Senior Citizens:  £20 (over 65)

    (Family group – 3 members and over: 75% of the total)

      Provisional membership (up to one month’s duration): £5


Membership Renewals

Membership renewals should be sent to the Membership Secretary at the following address:

By email to: bafmembers@gmail.com (include details from the membership form or image of the membership form)

or

By Post to: BAF Membership Secretary 5 Waterloo Rd Cardiff CF23 5AD


DO NOT SEND BOOKS


Pay By Electronic Transfer:

Bank Sort Code: 20-65-18 Bank Account: 30209538

Note: don’t forget to add a reference so I know who it came from and send an accompanying email to bafmembers@gmail.com.

NB. Failure to do this may mean that your payment is not noticed and your renewal not processed.

Or as an interim measure pay by cheque

Note It will be the secretaries responsibility to write the certificate number and expiry date in the box at the front of the book where formerly the BAF stamp went.

E-Certificates of insurance will only be sent to the secretary by email. These are only available as e-certificates (not paper) if you wish you can print them and put them in your book – this would only be a personal preference it is not required.

Note: In order to be insured you need to be a paid-up member of the BAF and a BAF club. Insurance is not valid without this

Venue Insurance

Venue insurance has been held at £45.00p this year despite an actual rise in the premium. The process is similar to membership renewal except venue details as on the Dojo Affiliation form are required.

Instructors Insurance

This insurance is now part of your normal membership cover. There are no special requirements instructors insurance is allocated automatically (for registered instructors).

Newly qualified instructors MUST inform the membership secretary of their change of status and provide details of their certification and the certificate number a one off fee of £4 will be required (unless this event coincides with membership renewal).

Individual Renewals

Without using the club secretary, circumstances may mean that you cannot go through your club secretary and need to renew by yourself. The process is exactly the same as above. However it is doubly important to: send an accompanying email tobafmembers@gmail.com.

NB. Failure to do this may mean that your payment is not noticed and your renewal not processed.

New Members

The process remains the same in essence except that now you can use online banking to transfer the subscription money. Just ensure that the forms and or cheque are now sent to the above address.

Here are the process outlines:

Secretary Process

New Member

Membership Application Form (.doc)

Membership Application Form

General aikido merchandise currently  available to purchase through the website.

  • Aikido DVD’s
  • Tee shirts
  • Aikido Accessories
  • BAF Book – THe AIkido of Minoru Kanetsuka

Please contact here.

Grading syllabus, advice and applications forms are accessible in “Technical Information” below

Grading Fees   

6th, 5th, 4th Kyu Grades:

£15 for the examination

3rd Kyu Grades and above:

£20.00 for the examination

For All Dan grades

 £30.00 for the examination + additional Hombu Fee

 Juniors

£20 for Junior Shodan grading  (details)

£13.00 for Kyu grades (fees paid only on each full kyu grading ie not tabs)

Grading Results:

Please send all grading results forms and the summary to the BAF Membership Secretary. Payment of grading Fees via Electronic transfer or cheque.

Do Not Send Books

Qualified Coaching instructors(CL3) in the BAF are Dave Yates, Jim Anderson and Richard Martin.

Basic information

The Joint Aikikai Council is committed to the education of Aikido teachers within a progressive pathway which supports the development of coaches from JAC Coach Level 1 (JAC CL 1) through to JAC Coach Level 3 (JAC CL 3).

JAC CL 1 is the Assistant Coach qualification, which allows an individual to conduct sessions under the direct supervision of a JAC CL 2 who is present during that session.

JAC CL 2 is the Club Instructor qualification. Those holding JAC CL 2 will be able to deliver unsupervised Aikido sessions and to oversee/mentor a JAC Coach Level 1 coach.
JAC CL 3 is the Organization Coach qualification.

The process of undertaking the various coaching qualifications and for being reaccredited are overseen by the BAF Coach Tutors: Dave Yates, Richard Martin and Jim Anderson. They can be reached at baf.coaches@gmail.com

Coaches of all levels are not required to hold first aid qualifications, as long as there is a first aid qualified person on the premises housing the dojo, which is normal for most sports venues. If there is sufficient demand, efforts will be made to organize a first aid course for those interested.

Undertaking Coach Level 1  (Assistant Instructor)

The learning programme and assessment for the JAC Coach Level 1 is largely undertaken on-line. The first step is to undertake the JAC on-line CL 1 course; if you are interested, please email baf.coaches@gmail.com
After you have successfully completed (and passed) the on-line course, you will need to prepare a lesson plan for an aikido session and a plan for preparing a facility for an aikido class. Additional guidance will be provided by the BAF Coach Tutors .
These will be marked by the BAF Coach Tutors; feedback will be provided and plans that don’t meet the expected standards should normally be re-submitted within 6 weeks of feedback being given.
After these have been marked by one of the Coach Tutors, you will to have a (short) teaching session (of 20 minutes minimum) observed by one of the BAF session observers. These are the BAF shihan, the BAF shidoin, the BAF CL 3s and the BAF Coach Tutors. The list of these can be found in the Reaccrediting Coach Level 2 section below.
We do not normally offer a face to face version of the whole CL 1 course. If you have any issues with undertaking the CL 1 course on-line, please contact the BAF Coach Tutors at baf.coaches@gmail.com
The JAC requires that anyone undertaking the JAC CL 1 process satisfies the following criteria:

1. hold full current membership of a Joint Aikikai Council member association (such as the BAF)
2. be 18 years of age or over
3. hold a minimum grade of 1st Kyu
4. have good knowledge of their association’s Kyu Grade syllabus (the BAF grading syllabi can be found in the TECHNICAL INFORMATION section of the BAF website)
The JAC CL 1 process costs £40, to be paid on completion of the process, and must be completed within 6 months of successfully passing the JAC on-line course. Payment information is available from the BAF Coach Tutors.

Revalidation for Coach Level 1

The reaccreditation cycle is 3 years (you can find the start date of your reaccreditation cycle on your coaching certificate) and the JAC requirements for reaccreditation are given below.
All current Coach Level 1s (CL 1s) will need to go through the reaccreditation process.
During the three-year revalidation period, you will need to fully participate in the reaccreditation activities listed below.
1. Show evidence of a minimum of 2 observed classes per year by one or more coaches holding Coach Level 2;
2. Present a plan for multiple sessions with feedback from a Coach Level 2, Coach Level 3 coach, or a Coach Tutor.
3. Show evidence of regular teaching input (assisting higher Coach Level coaches or teaching under supervision) over the revalidation period. For these purposes, regular is defined as at least one session per month.
The BAF Coach Tutors will write to you approximately one month before the end of your current accreditation cycle and ask for you to fill out a short and standard pro forma detailing the above. We are in the process of investigating whether to move this pro forma onto an on-line system, and we will be sure to write to you with any updates about this as things develop.
For the observation of your teaching (item 1. above), the only information we will be collecting is the date and location of the session observed and the name of the observer. Our expectation is that your observer will normally be one of the instructors in your home dojo and that they will discuss any points of interest that might arise during your observed sessions.
In the event you are interested in discussing your session plans with one of the Coach Level 3s, these are currently
David Yates, Manchester
Jim Anderson, Southampton
Richard Martin, Oxford

Our expectation is that you will have one session observed no later than Spring Course 2020, and that you will have two sessions observed per year thereafter. (So, two sessions observed in total in 2020, two in total in 2021, et cetera.)

As a note, anyone who does not complete the reaccreditation process or meet the reaccreditation hurdle by three years after the establishment of their CL 1 will no longer be insured to teach (unsupervised) and will need to undertake the whole of the CL 1 process again

Undertaking Coach Level 2

The learning programme and assessment for the JAC Coach Level 2 (JAC CL 2) is normally run over two days, where the learning programme is delivered over the course of the first day, followed by an observation of a delivered session at the course venue or elsewhere over the course of the second day. It develops and builds upon the ‘how to coach skills’ in Coach Level 1 in order to further apply these skills; the technical principles of Aikido; health and safety; and practitioner development.
You will be sent material to read approximately two weeks before the session and you will need to prepare a scheme of work for a 10 – 12 week aikido programme (of some level) and a plan for preparing a facility for an aikido class. Additional guidance will be provided by the BAF Coach Tutors.
These will be marked by the BAF Coach Tutors; feedback will be provided and plans that don’t meet the expected standards should normally be re-submitted within 6 weeks of feedback being given.
After these have been marked by one of the Coach Tutors, you will to have a (short) teaching session (of 20 minutes minimum) observed by one of the BAF session observers. This will normally be the BAF Coach Tutor conducting the course.
Where there is sufficient demand, the BAF Coach Tutors will attempt to organize an intensive one-day CL 2 course at the BAF Summer School. It will always be possible to undertake the learning programme, though depending on the number of participants, it may be that for some, the session observation may be taken elsewhere and elsewhen.
The JAC requires that anyone undertaking the JAC CL 2 process satisfies the following criteria:

1. hold full current membership of a Joint Aikikai Council member association (such as the BAF)
2. be 18 years of age or over
3. hold a minimum grade of 1st Dan
4. have good knowledge of their association’s Kyu and Dan Grade syllabi (the BAF grading syllabi can be found in the TECHNICAL INFORMATION section of the BAF website)
5. have held the JAC Coach Level 1 coaching qualification for a minimum of one year.
The JAC CL 2 process costs £50, to be paid on completion of the process, and must be completed within 6 months of successfully undertaking the face to face portion of the programme. Payment information is available from the BAF Coach Tutors.

Revalidation for Coach Level 2

The reaccreditation cycle is 3 years (you can find the start date of your reaccreditation cycle on your coaching certificate) and the JAC requirements for reaccreditation are given below. All current Coach Level 2s (CL 2s) will need to go through the reaccreditation process, with the exception of the BAF shihan.
The following two are required:

1. Two observations of your instruction per year by a BAF coach level 3, BAF coach tutor, BAF shihan or BAF shidoin; the list of these and their geographical locations are given below.

2. Delivering at least one (unsupervised) session per month;

In addition, (at least) one of the following three is required:
1. attendance at either a (BAF or JAC) national course or a BAF Summer School during the three year period;
2. evidence of continued group progression (including the names of those involved, their current grades and the dates of most their most recent gradings, along with a brief discussion of your involvement with their progression);
3. evidence of mentoring of one or more Coach Level 1 coaches (including the names of the CL 1s being mentored, along with a brief discussion of your involvement as their mentor, including mentoring activities undertaken).
The BAF Coach Tutors will write to you approximately one month before the end of your current accreditation cycle and ask for you to fill out a short and standard pro forma detailing the above. We are in the process of investigating whether to move this pro forma onto an online system, and we will be sure to write to you with any updates about this as things develop.
For the observation of your teaching, the only information we will be collecting is the date and location of the session observed and the name of the observer. Our expectation is that you and your observer will discuss any points of interest that might arise during your observed sessions, and we will be gathering from the observers any general points that we may wish to build into a wider continuing professional development offering.
The names and locations of the observers are:
BAF SHIHAN
Don Morgan, Port Talbot
Ian McClarence, Newcastle
Ken Marsden, Leeds
Peter Gillard, Cardiff

BAF SHIDOIN
Steve Parr, Chester
Colman Glynn, London
Brian Smith, Swansea
David Yates, Manchester (also BAF coach tutor and CL 3)
Alex Megann, Southampton
Allan Hagan, Cardiff
Rob Yates, Manchester
Andy King, North Wales
Despina Kyriacou, London

BAF COACH TUTORS
Jim Anderson, Southampton (also CL 3)
Richard Martin, Oxford (also CL 3)

JAC (non-BAF) COACH LEVEL 3s
Guy Needler, Cardiff

Our expectation is that you will have one session observed no later than Spring Course 2020, and that you will have two sessions observed per year thereafter. (So two sessions observed in total in 2020, two in total in 2021, et cetera.)

If there is sufficient demand, we will also attempt to organize occasional observation sessions, as we want to ensure that all CL 2s will have the opportunity their sessions observed without any undue effort. If you have difficulty contacting someone on the list above to observe one of your sessions, please contact the BAF Coach Tutors at baf.coaches@gmail.com and we’ll do what we can to assist.

As a note, anyone who does not complete the reaccreditation process or meet the reaccreditation hurdle by three years after the establishment of their CL 2 will no longer be insured to teach (either supervised or unsupervised) and will need to undertake the whole of the CL 2 process again.

British Aikido Federation Privacy Policy

Introduction

The British Aikido Federation (BAF) is a not-for-profit organisation established soley for the purpose of enabling and promoting the practice of Aikido in England and Wales. The operating structure of the BAF does not require it to have an appointed Data Protection Officer(DPO) as defined by the rules of the General Data Protection Register(GDPR) in force from 25th May 2018.

The information we collect about you

We may collect the following information about you through our website, via your club or if you send details directly to the membership secretary:

• name, age, aikido qualification and instructor status, IAF and Hombu registration information

• address, telephone, email address may be held if provided but are not obligatory

• IP address (which is a unique identifier that computers and devices use to identify and communicate with each other) which is automatically recognised by the web server but carries no personal information about you

The information clubs collect about you.

Normal member communications are carried out via club secretaries. Clubs will hold member contact details for membership and emergency purposes and contact details for guardians for junior members. Medical information and permissions may also be held where necessary for safety and insurance purposes

How we use your information

We may use your personal information for a number of purposes, including:

• To deal with your requests and enquiries.

• To contact you for reasons related to your enquiry.

• To notify you about insurance and membership or BAF and related events

• To use your IP address to monitor traffic and gather browsing behaviors of visitors to our websites. We will not use your IP address to identify you in any way.

Our legal bases for processing your information

We will retain and process your data on the basis of the following legitimate interests:

• The transfer of registered members from one club to another. You will maintain the same record but the club name associated with the record will change.

• For administration purposes a selected number of staff can access data to help to respond to queries, update data and perform necessary administration activity.

• Providing relevant and necessary information via email to you about the following:

– Changes to rules and regulation

– Updates to advice and guidance relating to BAF issues

– Transactional information relating to insurance and club membership

• your data will be retained for 3yrs after you leave for insurance purposes. We will anonomise your data after 4yrs.

Finding out what information the BAF holds about you

Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact any member of the BAF executive committee.

The BAF website

The BAF website (www.bafonline.org.uk) is maintained by the BAF for its members. Some protected content is stored on the website for BAF members and to gain access to this material requires registration. Registration only requires name and email information. Your IP address is noted by the website but only to monitor traffic and gather browsing behaviour of visitors to our websites. We will not use your IP address to identify you in any way.

Cookies are employed by the website for security. The use of cookies in no way exposes your personal information and only affects your access to the BAF website noting access and times for routine website monitoring purposes.

Changes to our Privacy Policy

We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated in February 2018.

Contacting British Aikido Federation about this Privacy Policy

If you have any questions or comments about this Privacy Policy please write to us:

British Aikido Federation

Head Office:

Lands End,
The Towpath,
Hythe Bridge St,
Oxford, OX1 2TA.

Email: GeneralSecretary@bafonline.org.uk